Office Administrator - Hoddesdon - £24,000

We have an exciting new opportunity for an Office Administrator working in a small, friendly Head Office providing all aspects of clerical/administrative support to ensure the smooth running of the Contract Office. 

Key Duties Include

  • Production of quotations, contracts, purchase order, del/collection documents etc.
  • Calculating and raising sales invoices
  • Liaison with customers, suppliers, own branch Managers, Directors, engineers - organising deliveries/collections, updating in-house transport diary, recording service visits.
  • Job costing - inputting labour, vehicle information etc. 
  • Maintaining boiler/stock records, including insurance registers.
  • Producing weekly/monthly/annual spreadsheets and reports (Excel)
  • New customer credit account applications - taking up references etc.
  • Formulating client/project payment terms with Directors.
  • Assisting the in-house marketing team with introductory letters, researching potential UK and export sales markets, dollowing up sales leads, Google analytics etc. 

Key Skills Required:

  • Excellent organisational, multi-tasking skills (administering several contracts at a time)
  • Attention to detail, accurate, numerate (working knowledge of Opera, Sage or similar accounting would be an advantage)
  • Proficient in Word, Excel and general IT skills
  • Able to prioritise workload and remain calm under pressure
  • Be a team person, a strong communicator

This position requires an experienced and enthusiastic person with at least 3 years' experience in a similar role. It is a key position in a small team and it is essential to have a reliable, flexible, communicative approach with a 'can do' attitude.